The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.
You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.
Collection and use of personal data
This website www.addysgsereneducation.co.uk (the “Site”) is operated by Addysg Seren Education Ltd. of 9 Alstred Street, Kidwelly, Carmarthenshire, SA17 4TN, also referred to in this Privacy Statement as “we” or “us” or “our”.
We are committed to protecting and respecting your privacy. Please read the following carefully to understand how we will treat your personal information.
Information we may collect from you through the Site
- Your name, address, email address and other contact details;
- Records of your correspondence with us, if you have contacted us;
- Details of your visit to our Site and the resources that you access.
Purpose of processing and legal basis
The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.
In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.
The legal bases we rely upon to offer these services to you are:
- Your consent
- Where we have a legitimate interest
- To comply with a legal obligation that we have
- To fulfil a contractual obligation that we have with you
This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:
- Managing our database and keeping work-seeker records up to date;
- Contacting the individual to seek your consent where we need it;
- Providing work-finding services to the individual, including sending their information to your clients where they have demonstrated an interest in doing that particular type of work but not expressly consented to you passing on their cv;
- Contacting the individual with information about similar products or services that they have used from you recently; and
- Passing work-seeker’s information to debt collection agencies.
Recipient/s of data
The Company will process your personal data and/or sensitive personal data with the following recipients:
Where you have processed the individual’s data with a third party you will be obliged to inform the individual who such recipients or categories of recipients of that data are.
These can include for example:
- Clients that we introduce or supply individuals to such as schools and colleges
- Candidates’ former or prospective new employers that we obtain or provide references to
- The Recruitment and Employment Confederation
- Any other third parties who carry out audits to ensure that you run your business correctly or line with your
- Payroll service providers who manage your payroll on your behalf
- Other recruitment agencies in the supply chain (e.g. master/neutral vendors and second tier suppliers);
- Your insurers
- Your legal advisers
- Social networks
- Our IT and CRM providers
- Any public information sources and third party organisations that we may use to carry out suitability checks on work-seekers e.g. Companies House, the Disclosure and Barring Service (DBS), National College for Teaching and Leadership, law enforcement agencies and other regulators e.g the Police, Home Office, HMRC,
- Employment Agencies Standards Inspectorate (EASI), Local Authority Designated Officers (LADOs), GLAA,
- Trade unions;
- Any other organisations an individual asks us to share their data with.
Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are:
⦁ We may not be able to provide a service to you
The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.
The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.
We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.
Where the Company has obtained your consent to process your personal data we will do so in line with our retention policy a copy of which is attached. Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data.
We may also obtain information about your general internet usage through the use of ‘cookies’ which enable us to make certain parts of the Site easier to use and to improve the Site. Please see our Cookies Statement for more information. When you enter the Site, we may also collect information, where available, about your computer for system administration purposes such as your IP address, operating system and browser type.
This information is statistical data about our users’ browsing patterns and generally does not individually identify our users.
Where we store your personal information
In order to provide our services and the Site, any personal information that we collect from you may be transferred to and stored by a third party at a destination inside or outside the European Economic Area, including in a country where the law provides less protection for personal information. By continuing to use our services or the Site and by providing any personal information, you are consenting to such transfers, storing or processing of your personal information.
If we engage a third party to process personal information on our behalf we contractually require them to apply appropriate safeguards for personal information.
Links to third party websites
Please be aware that you have the following data protection rights:
- The right to be informed about the personal data the Company processes on you;
- The right of access to the personal data the Company processes on you;
- The right to rectification of your personal data;
- The right to erasure of your personal data in certain circumstances;
- The right to restrict processing of your personal data;
- The right to data portability in certain circumstances;
- The right to object to the processing of your personal data that was based on a public or legitimate interest;
- The right not to be subjected to automated decision making and profiling; and
- The right to withdraw consent at any time.
Where you have consented to the Company processing your [personal data you have the right to withdraw that consent at any time by contacting Rhiannon Jones, Data Controller – 01554 705065; Angela Morgan, Data Processor – 01554 705065; Steve Jones, Data Protection Officer – 01554 705065
There may be circumstances where the Company will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.
If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.
You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.
Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Rhiannon Jones, Data controller – 01554 705065; Angela Morgan Data Processor – 01554 705065; Steve Jones, Data Protection Officer – 01554 705065.
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.